Exhibition
Exhibitors
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During IGC 2013 we offer a great opportunity for an exhibition.
By exhibiting during the Iceland Geothermal Conference you optimize your visibility and generate extensive brand awareness. IGC 2013 provides a great networking platform for decision makers and professionals.
Why exhibit?
Ø Promote your brand
Ø Introduce or launch your products, service or technology to the audience
Ø Build up your prospect database and generate new leads
Ø Increase your visibility
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The Exhibition Organizer is Athygli Conferences on behalf of IGC 2013. The venue is Harpa, Concert Hall and Conference Centre, Reykjavík, Iceland.
Opening hours
The preliminary opening hours are:
6 March 2013 08:00 – 13:30
7 March 2013 08:00 – 16:00
please note that these are preliminary times and may be subject to change.
Stand size
Stands are available in a minimum size of 6m2
Stand rental
Application for floor space is made on the Application and Contract for the Floor Space form, enclosed. The form should be signed and returned to Athygli Conferences. The application form is legally binding.
Every effort will be made to accommodate exhibitors‘request for space and position. The floor spaces are assigned on a “first come – first served” basis. However, it would be of assistance for the Exhibition Organizers if you would indicate your 1st, 2nd and 3rd choices for your preferred sites if your first choice is reserved.
Exhibit Booth ISK 360.000 (6m2) 3 x 2 meters
The stand rental includes: Standard wall division (white plastic coated & alu. framed), 1 electricity outlet 230V/1000W earthed (plug with 3 connections) and WiFi. It also includes one free registration which includes: coffee and lunches during breaks and admittance to the Get-together.
All staff at the stands must register for the Conference. List of names should be provided before February 1, 2013 to Athygli Conferences on a special form mailed to each exhibitor together with the exhibition confirmation/first invoice.
Hotel reservation made through the IGC2013
In order to secure your hotel reservation we strongly advise to book your hotel as early as possible and decidedly before December 1, 2013. Athygli conferences has pre-booked accommodation and you can book through us by sending an e-mail to thorunn@athygliradstefnur.is.
Terms of payment
The stand rental will be invoiced upon the Organizer’s receipt of the “Order for Exhibition Space”. Payment is to be finalized upon booking. In the event that the Exhibitor does not adhere to the terms of payment, the Organizer shall be entitled to demand from the Exhibitor the outstanding part of the stand rental in addition to all attending expenses for immediate settlement of - or to cancel the agreement with the Exhibitor without the Organizer being obliged to repay the rental already paid. No Exhibitor will be allowed access to his exhibition stand for build-up if the Organizer has not received the total stand rental.
Set-up and mounting/decoration of stands
The Exhibitors may build and arrange their stands on:
5 March 2013 14:00 – 16:30.
Please make sure that all invoices are paid before arrival. Build-up is not allowed with a balance due. Should there be any doubt, please supply us with a copy of your payment. All notified articles shall be displayed and the stand ready for exhibition no later than 6 March 2013 at 08:30.
Removal of articles exhibited
No exhibited article may be removed from the Exhibitors’ stands until the exhibition is closed. The hours of the dismantling of exhibition stands are:
7 March 2013 16:30 – 18:00.
The Organizer shall be entitled, at the risk and expense of the Exhibitor, to remove all articles, exhibition material, etc. which have not been removed by the Exhibitor before the expiry of the time limit, i.e. 7 March 2013 at 18:00 hrs. The Exhibitor shall restore the Stand to its original form/condition.
Exhibitor register
All exhibitors will have the company logo at the Congress web site.
Cancellation
The Organizer must receive notification of cancellation of exhibition space in writing. The refund policy is:
50% refund for cancellations received before 5 January 5 2013.
After 5 January 2013 no refund will be made.
Security
General guard service will be supplied by the Conference but in no instance will guarantee the Exhibitor against loss or theft of any kind. The safe keeping of the exhibitor’s property is the responsibility of each exhibitor. Exhibitors are advised to add on their existing insurance a portal to-portal rider, protecting them against loss/damage to their materials by fire, theft, accident and etc.
Your Contacts:
Exhibition Secretariat
Síðumúla 28, IS-108 Reykjavík, Iceland
Att.: Þórunn Dögg Harðardóttir
Tel.: +354 568 2800 / Fax: +354 899 5878
E-mail: thorunn@athygliradstefnur.is
